The Executive Committee Transacting Business
The full Executive Committee meets three times each year, with the Officers holding conference calls more often. The full Executive Committee has a two-day meeting each September and each February. It has a one-day meeting in June just prior to the SBC annual meeting.
Over time, the EC has developed a deliberative process in conducting its business. The vast majority of matters considered by the Executive Committee are reviewed, with the possibility for approval or adjustment, a minimum of four times by EC members (see graphic to the right). The EC considers motions from one of four sources (see gold stars on diagram):
- • Matters referred to the EC by the Southern Baptist Convention;
- • Matters generated by EC staff in conference with the EC Officers;
- • Matters generated by motion of an EC member;
- • Matters requested by an SBC entity.
Once an item of business is calendared, it follows the deliberative process outlined below:
Step 1: Executive Committee staff provides the background materials on each matter to be considered to the entire Executive Committee, accompanied by tentative recommendations to the six EC Officers for their review.
Step 2: The EC Officers make preliminary recommendations to the Committee’s Workgroups. Each Executive Committee member is assigned to one of eight Workgroups (nine to thirteen members per Workgroup).
Step 3: Each Workgroup reviews the background materials and preliminary recommendations for each matter assigned to it. The Workgroup is empowered to affirm, adjust, or amend each recommendation before forwarding it to the appropriate Committee.
Step 4: Each Committee is empowered to review, affirm, adjust, or amend each recommendation before forwarding it to the full Executive Committee in one of its plenary sessions. Each Workgroup is a subset of one of the three Committees. The committees have about twenty-seven or twenty-eight members each.
Step 5: The full Executive Committee is empowered to review, affirm, adjust, or amend each recommendation before the vote is taken. Only at this point is a recommendation ready to be printed in the Book of Reports or Daily Bulletin for consideration by messengers to the next SBC annual meeting.
The vast majority of matters considered by the Executive Committee are reviewed, with the possibility for approval or adjustment, a minimum of four times by EC members—the Officers, an EC Workgroup, an EC Committee, the full EC in Plenary Session—before being forwarded as a recommendation for the full SBC in annual session.